Free Eisenhower matrix template.

Two printable sheets. A blank four-quadrant matrix for one person, and a team voting sheet for workshops. Both are free A4 PDFs. No email needed.

Download the blank matrix (PDF) Download the team voting sheet (PDF)

Or print this page. Your browser will print just the two sheets below.

1. The blank Eisenhower matrix

Write each task in the box that fits. Fill in your definitions at the top first. "Urgent" and "important" mean different things to different people, so pin them down before you start.

Eisenhower matrix

Name or team:Date:

Urgent means:Important means:

Urgent

Not urgent

Important

1. Do it firstImportant and urgent. Do it now, yourself.

2. Schedule itImportant, not urgent. Put a date and an owner on it.

Not important

3. Delegate itUrgent, not important. Who can take it?

4. Drop itNeither. Stop doing it.

Free template from Strategy O'Clock. Run it with your team online at strategyoclock.com

2. The team voting sheet

Use this in a workshop when you can't use phones. Each person gets a copy and scores every item on their own, before any discussion. Score urgency and importance from 0 to 10. Collect the sheets and plot the average for each item. Then look for items where scores were far apart and discuss those first.

Team Eisenhower matrix: private vote

Session:Date:Group (optional):

Score each item on your own. 0 = not at all, 10 = extremely. Don't confer until everyone has finished.

#	Item	Urgency (0-10)	Importance (0-10)	Note
1
2
3
4
5
6
7
8
9
10
11
12

Urgency 5 or more and importance 5 or more: do it first. Importance 5 or more only: schedule it. Urgency 5 or more only: delegate it. Neither: drop it.

Free template from Strategy O'Clock. Skip the typing up: run the vote on phones at strategyoclock.com

Skip the paper: use the online version

The paper sheet works. It's also slow. Someone has to type up every score, work out the averages and draw the chart. By the time it's done, the meeting has moved on.

The online Eisenhower matrix for teams does the same thing on phones. People vote in private, the averages and spread appear the moment you reveal, and you can export the results as a report or CSV. It's free.

Start an online room See a demo

Tips for filling it in

Write definitions first. For example: urgent means it must start within four weeks. Important means it supports one of this year's three goals.
Keep items short and specific. "Hire a paraplanner by March" sorts better than "people".
Limit "Do it first". If more than a third of the items land there, tighten your definition of urgent.
Name an owner for every delegated item. No name means it isn't delegated.
Date everything in "Schedule it". Otherwise it stays there forever.

Want to see a filled-in version? Browse Eisenhower matrix examples for managers and teams.

Questions

Is there an Eisenhower matrix template for Excel or Google Sheets?

Not here, on purpose. A spreadsheet is good for one person's list. For a team, the online tool collects everyone's votes and draws the chart for you, then exports a CSV you can open in Excel or Google Sheets.

Can I use these templates at work or in training?

Yes. Print and share them freely.

What size are the PDFs?

A4 landscape. They also print well on US Letter.